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Personal information protection policy (privacy policy)

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Personal information protection policy (privacy policy)

Complying with the Personal Information Protection Act and other relevant laws and guidelines, etc., SHIKIBO LTD. shall work to protect personal information based on the policy below.

  1. Personal information

    Personal information refers to information concerning an individual that is useable to identify an individual through elements such as name, address, telephone number, and date of birth.

  2. Personal information acquisition

    SHIKIBO LTD. shall acquire personal information in a way that is appropriate and fair.

  3. Usage of personal information
    1. SHIKIBO LTD. will use personal information only to the extent required for business and within the scope of use described upon acquisition or published in advance.
    2. In cases where personal information is shared with a third party or when the handling of personal information is outsourced to a third party, SHIKIBO LTD. shall perform a rigorous inspection of the third party and shall undertake appropriate supervision to ensure confidentiality is maintained.
  4. Provision of personal data to third parties

    Except in cases provided for by law, SHIKIBO LTD. shall not provide personal data to any third party without the prior consent of the relevant individual.

  5. Safe management of personal information
    1. SHIKIBO LTD. shall appoint a personal information manager and safely manage personal information.
    2. To protect personal data from loss, leakage, damage, tampering, unauthorized access, and other such things, SHIKIBO LTD. shall implement the required measures for safe management.
  6. Disclosure, etc., of personal data held

    If a registered person requests disclosure, correction, deletion, addition, halt of use, or erasure of their personal information, SHIKIBO LTD. shall act by the law stipulations and appropriately respond to such requests.

  7. Internal framework for personal information protection

    SHIKIBO LTD. shall put in place the necessary framework for protecting personal information, provide education and supervision for the appropriate handling of personal information, and undertake periodic reviews of these activities.

  8. Changes to the personal information protection policy

    The content of this policy may change due changes in laws, etc. If a change takes place, we will publish the changed content.

2021.4

Purpose of use of personal information

1.Customers' personal information

  1. ① To provide SHIKIBO products and services to customers
  2. ② To send products to customers and to implement product repairs, inspection, maintenance, and aftersales services
  3. ③ To provide information on new products and services to customers
  4. ④ To provide information on exhibitions to customers and to perform market surveys and questionnaires
  5. ⑤ To respond to inquiries from customers

2.Shareholders' personal information

  1. ① To exercise rights and discharge duties based on the Companies Act
  2. ② To provide various benefits to shareholders according to their status to the extent provided for by law
  3. ③ To implement various measures to facilitate the relationship between shareholders and the company from the perspective of being a member of the association
  4. ④ To implement management of shareholders, such as creating shareholder data as per the prescribed standards based on various laws

3.Personal information on job applicants, participants in company explanatory sessions, applicants for internships, and persons who have left the company

  • ① To provide information to and contact applicants for hiring and recruitment activities (including participants in company explanatory sessions and applicants for internships), and other purposes relating to hiring and recruitment activities
  • ② To provide information to and contact persons who have left the company

Products and services offered by SHIKIBO

  1. Manufacture, processing, and sale of various industrial fabric products
  2. Sale and sales brokering of cotton and synthetic cotton
  3. Manufacture, processing, and sale of various industrial chemical products
  4. Manufacturing, processing, and sales of pharmaceuticals, quasi-drugs, and medical equipment
  5. Processing and sales of food products
  6. Manufacturing, processing, and sales of additives for food products
  7. Design, manufacturing, and sales of general machinery and equipment
  8. Design, manufacturing, and sales of printed wiring substrates and components for electronic equipment
  9. Design, manufacturing, and sales of interior products
  10. Manufacturing and sales of ceramics
  11. Manufacturing of plastics and fiber-reinforced plastics
  12. Manufacturing, processing, and sales of insulating equipment for electric power, building components and parts for automobiles and aircraft that use plastics and fiber-reinforced plastics as raw materials
  13. Buying, selling, leasing, and management of the real estate
  14. Operation of leisure facilities for sports, etc
  15. Warehousing
  16. Non-life insurance agency dealership and business related to solicitation of life insurance
  17. Acquisition and management of securities
  18. Provision of credit, including loans and guarantees of debt
  19. Sales of types of oils
  20. Fee-charging work introduction and worker dispatch business
  21. Power generation using renewable energy, and provision and sales of electricity
  22. All other business related to all the previous items

Matters concerning shared use

1.Overview of shared use

SHIKIBO LTD. may sometimes work with group companies (domestic affiliates and overseas affiliates) to conduct transactions, provide after-sales service, and conduct other business. In such cases, we may share personal data with group companies within our purpose of use.

2.Jointly used personal data

Name, date of birth, gender, address, telephone number, and other contact information, and information related to the purchase or sale of products and services

3.Scope of parties with whom information is shared

SHIKIBO group companies

4.Purpose of use by parties who use personal data

Scope of the purpose of use by SHIKIBO (purpose of use of personal information)

5.Name of the person responsible for the management of said personal data

SHIKIBO LTD.

Procedures for making requests concerning retained personal data

Requests for disclosure, notification of purpose of use, correction, deletion, addition, suspension of use, erasure, or withholding of provision to a third party (hereinafter referred to as "disclosure and other actions") of retained personal data are accepted in writing only and when the prescribed documentation is sent by a method of registered postage, such as recorded delivery, to the following address by the relevant individual or by proxy.

1.Required documentation

2.Fees

The fee for procedures for making requests concerning retained personal data is 1,000 (inc. tax) per request. When sending documentation to SHIKIBO by post, please enclose stamps with a value of 1,000 yen to cover the fees. We will contact you if there is not enough to cover the fees. If you do not pay the fees within a week of being contacted, your request will be invalidated.
Once requests concerning retained personal data are received, fees will not be refunded if we do not retain any personal data concerning the relevant individual or cannot disclose it or take any other action requested due to legal stipulations.

3.Address for applications

  • 2-6 Bingomachi 3-chome Chui-ku, Osaka 541-8516 Japan
  • SHIKIBO LTD.

About the SHIKIBO website

You can use many of the services on the SHIKIBO website without disclosing any personal information. However, we may request the provision of personal information for some services. In such cases, we will handle personal information appropriately per the SHIKIBO personal information protection policy (privacy policy).

1.Access records

In order to improve our website and ensure it meets customers' needs, we sometimes take access records. However, such records are acquired as statistical figures, and no personal information is directly acquired.

2.Cookies

Cookies are a mechanism for storing usage history and other information in a file on a user's hard disk when a website is used. The SHIKIBO website does not use cookies.

3.Links to other websites

The SHIKIBO website sometimes contains links to other websites. SHIKIBO is not involved in linked websites, so please speak to the relevant company concerning their handling of personal information.